Bid Title: 2018 HOUSING NEEDS ASSESSMENT UPDATE & FEASIBILITY STUDY
Category: Housing Authority
Status: Closed

Description:

REQUEST FOR PROPOSALS

2018 HOUSING NEEDS ASSESSMENT UPDATE & FEASIBILITY STUDY

CLEAR CREEK COUNTY, COLORADO

PROPOSALS ARE DUE NO LATER   THAN 4 PM, THURSDAY,

MARCH 1, 2018

Contact and Submission Address

Sally Rush, Housing Coordinator

Clear Creek County Government

405 Argentine Street

PO. Box 2000, Georgetown, CO 80444

Tel 303-679-4218.  Mobile 720-361-9725

Email:

Enclosed is a Request for Proposal for An Updated Housing Needs Assessment and Feasibility Study to be completed in 2018.  Clear Creek County Government, Colorado is sponsoring the Request For Proposal.

SCHEDULE OF ACTIVITIES

ACTIVITIES:                                                                         TIMELINE

RFP Published                                                              Wednesday, January 24, 2018

Deadline for Questions/Answers                                                Monday, February 5 thru Friday, February 16th

Proposal Submission Deadline                                        Thursday, March 1st

Interviews                                                                     Friday, March 16th

Selection Decision Made/Notice of Award                      Friday, March 23rd

Contract  Agreement Fully Executed                              Friday, March 30th

Consultant Commences Work                                        Monday April 2nd

This RFP is being publicly advertised on the County’s website and forwarded to select firms who have been involved with, or expressed interest in the County in the past.  Interested firms should submit the Proposal per the Submittal Requirements in this RFP no later than 4:00 pm on Thursday, March 1, 2018.

 

PURPOSE:

Clear Creek County is soliciting a qualified consulting firm or individual to submit a full proposal for:

•           An update to the 2012 Clear Creek County Housing Needs Assessment.

•           An Action/Implementation Plan to close the “Housing Gap” established by the Assessment

•           A Feasibility Study for a potential workforce housing development located on approximately

 4.6 acres at 445 West Dumont Road, Dumont, Colorado. 

DELIVERABLES

A.        AN UPDATE OF THE HOUSING NEEDS ASSESSMENT

B.        ACTION/IMPLEMENTATION PLAN TO CLOSE THE HOUSING GAP

C.        FEASIBILITY STUDY OF COUNTY-OWNED PROPERTY IN DUMONT,     CO.

 

INTRODUCTION AND BACKGROUND

 

SERVICE AREA

Clear Creek County is located approximately 20 miles west of Denver along the I-70 corridor. It was named after Clear Creek, which runs down from the Continental Divide through the County and continues to influence the identity and economy of the community. The County’s proximity to Denver and mountain location offers both a rural mountain lifestyle and a relatively quick commute to Denver Metro.  I-70 acts as the “spine” of the transportation system in the County and links many of the communities. There are four incorporated municipalities in the County (Georgetown, Silver Plume, Empire and Idaho Springs) as well as approximately 20 “Sub-Areas.” as listed in the Clear Creek County 2017 Community Master Plan.   In general, population and services are clustered within the municipalities and sub-areas, with the most populace sub-areas being in the eastern portion of the County. Because of the topography and limited transportation network connecting the municipalities and sub-areas together, there are geographic, cultural and demographic differences between the eastern portion of the County and the western portion of the County.

Clear Creek is a diverse county, with over 75 percent of the land being publicly held, primarily as National Forest. Mineral resource extraction has and continues to be an important part of the County’s land use.  Tourism also continues to be an economic driver.

The issues to maintain and improve the quality of life in the County are exacerbated by the proximity to Denver, limited developable land and the projected decline of revenue from the Henderson Mine.   As the County’s biggest private employer and a major contributor to regional tax revenue (70% of property tax revenue), the decline in mining activity will continue to have a profound impact on the County. This impact is both fiscal and, perhaps more importantly, transformational to the character of the communities within the County. The County has been active in exploring changes to its economic portfolio and increasing the diversity of the businesses that make up its employment base.

BACKGROUND

During the last four years, Clear Creek County partnered with Summit Combined Housing Authority (SCHA) to exercise and develop some of the action steps identified in the Needs Assessment through the SCHA. In 2017, the agreement with SCHA was dissolved and Clear Creek County established its own Housing Department.  It created the Clear Creek County Housing Authority (CCCHA) in the event of housing opportunities requiring such an entity.

Clear Creek County and incorporated municipalities have been investing in multiple studies to help advise them on goals and strategies to promote economic growth and stability.   Many of the reports and resolutions are listed with links in the Recommended References at the end of this proposal.  The County believes that the data from abundant material will aid the completion of an in-depth Housing Needs Assessment.

 The County would like the Consultant to consider the following past studies:

  • The CCC Housing Needs Assessment of 2012
  • The Clear Creek County 2017 Community Master Plan
  • Envision Idaho Springs 2017 / City of Idaho Springs Comprehensive Plan

(A list of prior studies is referenced with links at the end of this document)

SCOPE OF SERVICES - The proposed deliverables should include the following:

A.     UPDATING THE HOUSING NEEDS ASSESSMENT

Update of the 2012 Housing Needs Assessment to provide current data for an estimate of the existing and future need for housing.  A written summary and report of the findings of the Needs Assessment study, including a review and analysis of the complete housing continuum in terms of:

  • Economic and Demographic Framework –

a)      Employment Trends

b)      Wages and Income

c)      Population, Households, and Housing Trends

d)      Housing and Population Projects

  • Market Conditions

a)      Rental Market

b)      For-Sale Market

c)      New Development

  • Affordability Analysis

a)      Income Distribution

b)      Rental Affordability

c)      Ownership Affordability

d)      Workforce Housing Targets

  1. ACTION/IMPLEMENTATION PLAN TO CLOSE THE HOUSING GAP – Utilizing the data provided by the Needs Assessment study results provide an Action Plan to:
  • Identify the housing market and where and how it is not meeting the current and future needs of residents and workforce in terms of product, location and pricing.
  • Specifically identify the current housing gap and provide recommendations to move forward on increasing and improving attainable, affordable workforce housing over a 10-year period. Depict guidance and implementation tools on how to close the “housing gap.” Include map.
  • Indicate items  that may be requested from the Housing Department and the CCCHA .
  • Identify strategies to implement a workforce housing development

C.     FEASIBILITY STUDY OF COUNTY-OWNED PROPERTY IN DUMONT, CO.

The County is interested in exploring the development of a workforce housing project on land it owns in Dumont, CO.  The purpose of this property development assessment is to determine the feasibility of a proposed project.  Utilizing the Needs Assessment and Action Plan to Close the Housing Gap, the Feasibility Study will provide:

  • Potential site plan/s indicating the number and location of proposed units and use or removal of existing structures
  • Project costs including but not limited to:  land purchase & acquisition costs, site development, construction, soft costs (including permits, insurance, and professional fees)
  • An outline of a project schedule
  • Finance costs and potential funding sources
  • The feasibility of the proposed project  

SELECTION PROCESS

A team consisting of the Housing Coordinator, Special Projects Manager and applicable staff will review and evaluate the proposals based upon the ability to meet the requirements of this RFP. Evaluation criteria include but are not limited to the following:

  • Overall quality of the RFP submission
  • Professional qualifications and relevant experience of the individual or company
  • Capabilities to fulfill the project needs in an efficient manner
  • Experience in working with comparable jurisdictions with similar issues
  • Plan for robust and locally relevant participation with key government and community stakeholders
  • Quality of recommendations and implementation strategies to improve housing overall, including policy and funding considerations
  • Familiarity with the Clear Creek County community and the issues that concern it.
  • Cost, timeline, and schedule of services 
  • Staff expertise
  • Overall approach to project
  • Any additional suggestions which may have a positive contribution to the project

The criteria are not listed in any particular order of importance. From the responses received, the CCC Team will rank the responses and will select an individual or company, then negotiate and finalize an agreement with the selected individual and/or company.

This request for proposal may be canceled by the County, and any bid or proposal may be rejected in whole or in part for good cause when in the best interests of the County.

REQUIRED PRODUCTS:

  • Draft Updated Housing Needs Assessment, Action/Implementation Plan to Close the “Housing Gap”, and Feasibility Study
  • Final Updated Housing Needs Assessment, Action/Implementation Plan, and Feasibility Study (The final products shall be in an electronic format and will include 10 paper copies. The Consultant will provide the County with this electronic file in pdf and word formats)
  • A public meeting presentation

The Updated Housing Needs Assessment, Action/Implementation Plan to Close the “Housing Gap”, and Feasibility Study should be suitable for distribution among the citizens and business community.

PROPOSAL REQUIREMENTS:

The Proposal for the Updated Housing Needs Assessment must address the following:

  • A proposed work plan to obtain data, including facilitating community stakeholders
  • Evaluation of data for draft and final deliverables. 
  • Methods used for identifying the housing needs including a proposed outline of the contents of the Housing Needs Assessment.

The Proposal for the Feasibility Study must address the following:

  • Process for housing-type selection optimizing the use of the Dumont property
  • Optional - Provide examples of feasibility studies

We understand that Updating the Needs Assessment with Action Plan and the Feasibility Study are two separate types of studies. Describe how you will address these separate components.

For each Deliverable, please provide the following:

  • Itemize all costs and services and a billing schedule for each phase of the project. Include travel, collateral and all other expenses.
  • Timeline - Proposed work schedule with milestone deliverable dates and an overall timeframe for completion of project. 
  • Describe quality control procedures and cost control methods to be utilized to ensure delivery of contracted services.
  • Explain how stakeholders including County participate in each process
  • Summary of qualifications of all key personnel assigned to each project

a)      The Proposal must include a Cover Letter, which includes: Name, address of firm, telephone and email address of primary contact.

b)      An official authorized to bind the respondent to its contents for a period of not more than sixty (60) days thereafter must sign the proposal

c)      Firm Information/Composition of Project Team, Statement of Qualifications, a resume, examples of prior Colorado Housing Needs Assessments and the results of recommendations made, and names and telephone numbers of at least three (3) client references.

  • Summary of your understanding of and approach to the study and implementation plans and the requested services
  • A statement identifying any actual or potential conflicts of interest of any consultant, team member or subcontractor should be included as an addendum to our bid documents.

 

INSTRUCTIONS FOR SUBMITTING PROPOSALS

  • Procedural and technical questions are to be submitted in writing and/or via email to Sally Rush, Housing Coordinator, .  Subject title to be: QUESTION Housing Needs Assessment.   Responses will be provided starting Monday, February 5th and no later than Friday, February 16th.  Questions and answers will be posted on the County web site (www.co.clear-creek.co.us)  search “Housing -Response to RFP Questions”
  • Submission should consist of one original, three (3) hard copies and a USB Flash Drive (thumb drive) of proposal in a sealed envelope.
  • Each proposal must be sealed to provide confidentiality of the information prior to the submission date and time.
  • DEADLINE FOR SUBMISSION:  4:00 p.m. on Thursday, March 1, 2018.
  • The Consultant is responsible for addressing the envelope as indicated below.  If the submittal arrives late, it will be returned unopened.
  • The envelope shall be clearly marked "PROPOSAL FOR Housing Needs Assessment- Clear Creek County”. County will not be responsible for premature opening of proposals not properly labeled.
  • The proposal shall be firmly wrapped, securely sealed, addressed to and either mailed or hand delivered to:
Clear Creek County Housing
Attn: Sally Rush, Housing Coordinator
405 Argentine Street
PO Box 2000
Georgetown, CO 80444
  • Fax submittals will not be considered.
  • All prices quoted must be firm for a period of not more than 60 days after the proposal due date.
  • Consultants may be requested to participate in an “in person” interview to further clarify the final decision.

.

PROJECT SCHEDULE – Provide a proposed project schedule including:

  • Project Kick-off Meeting                                   DATE             
  • Project Submission and review DRAFT              DATE
  • Project completed and submitted                      DATE

 

CONFIDENTIAL OR PROPRIETARY INFORMATION:

All submittals in response to this RFP become public record and therefore become subject to public inspection. Any confidential information contained in your submittals must be clearly identified as such or it will not be treated as confidential or proprietary by the County and then only to the extent allowable by law in the Open Records Act. Unrestricted disclosure of proprietary or confidential information by the respondent places it in the public domain. Proprietary or confidential information is defined by the County to be any information that is not generally known to competitors and which may provide a competitive advantage. Submittals in their entirety cannot be specified confidential or proprietary.

RESERVATIONS

Clear Creek County reserves the right to cancel this RFP process and to reject any and all proposals, at its sole discretion.   Clear Creek County will not pay costs incurred by the applicants associated with responding to this RFP.    All proposals submitted in response to this RFP shall be considered public information after a contract is awarded.

SUBMITTAL OWNERSHIP

A. All materials submitted with regard to this solicitation become the property of the County and will only be returned at the County’s option. The County shall have the right to use all ideas or adaptations of the ideas contained in Proposals received, subject to the confidential or proprietary limitations contained herein. Disqualification of any document does not restrict or eliminate this right.

B. Following the award of a contract, responses to this solicitation may be subject to release as public information unless the response requests otherwise and specific parts of the response can be shown to be exempt from public information. Respondents are advised to consult with their legal counsel regarding disclosure issues and take the appropriate precautions to safeguard trade secrets or any other proprietary information. The County assumes no obligation or responsibility for asserting legal arguments on behalf of potential Respondents.

REFERENCES: – The County requests that the consultant consider the following past studies and references:

•           Clear Creek County Housing Needs Assessment March 2012 – Clear Creek County and Clear Creek Economic Development Corporation (CCEDC) with consultant, The Community Strategies Institute.  Link:  http://www.co.clear-creek.co.us/DocumentCenter/Home/View/2440

•           Clear Creek County 2017 Community Master Plan with Appendixes  - most current comprehensive baseline demographic and economic document for the county. Link: https://www.co.clear-creek.co.us/index.aspx?nid=218

a)      Master Plan & Appendixes 

b)      Housing Base Line

c)      Citizens Survey

              ENVISION IDAHO SPRINGS 2017 / CITY OF IDAHO SPRINGS COMPREHENSIVE PLAN.  Link: https://www.colorado.gov/idahosprings/envision-idaho-springs

•           Idaho Springs East End Market Analysis & Action Plan.  Economic & Planning Systems (EPS), Inc. These studies analyzed the three main issues with housing in the City of Idaho Springs (and Clear Creek County) - availability, quality/age, and affordability.   Link:  https://www.colorado.gov/pacific/idahosprings/east-end-action-plan

•           City of Idaho Springs Boomer Bond Summary Report.  Denver Council of Governments (DRCOG) recommendations for supporting healthy aging within the community. Four areas were assessed – housing, mobility and access, support services and community living. Link: https://www.colorado.gov/pacific/sites/default/files/Idaho%20Springs%20Boomer%20Final%20Report.pdf

                        Clear Creek County Citizen Survey July 2010 link: http://www.co.clear-creek.co.us/documentcenter/view/1021 

•           Floyd Hill Gateway Sub-Regional Master Plan (Nov. 2009)   link: https://www.co.clear-creek.co.us/DocumentCenter/Home/View/993

AGREEMENT FOR PROFESSIONAL SERVICES             WITH EXHIBITS

The attached document will be used to enter into the agreement between the County and consultant(s).

Publication Date/Time:
1/24/2018 12:00 AM
Closing Date/Time:
3/1/2018 11:59 PM
Related Documents:

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